Please read the information below and then fill out our online form.
Dealers, and artists, herein referred to as exhibitors, understand that these rules are established to ensure a safe, orderly, and proper dealer and artist space, and to protect the safety, security, liability, and public image of the convention and/or it’s attendees. Exhibitors agree that rules and policies, including these, are important and necessary for the smooth operation of the event, and they agree to abide by all such rules and policies.
By registering as an exhibitor, whether online or via mail if available, you agree to these terms and conditions.
The convention is authorized but not required to enforce these and any additional policies it may enact, and may provide penalties for violations of convention policies up to and including ejection from the convention without refund.
Exhibitors may bring no merchandise into the dealers room that would be illegal to sell, including, but not limited to bootleg DVDs, and unlicensed replicas or products. Artist artwork must have significant originality to meet copyright laws, which prohibits things such as but not limited to eyeballing and/or tracing.
Exhibitors agree they are solely responsible for the legality and merchantability of any items they sell.
Artist space is intended for home-made creations or artwork. Work that is not created by the table owner (manufactured plushies, buttons, etc, that you didn’t make either yourself or in collaboration with another) can not be sold at an artist space. These are items that only dealers can sell.
Only two chairs will be allowed beyond each artist table, so as not to infringe about the space of other artists. No exceptions. Artists must not exceed the allotted space of their table, especially if sharing the table between multiple artists.
Artist space may not be in a lockable room, and artists understand they could be required to take down and remove all their things at night.
All exhibitors understand the convention is solely responsible for leasing space to vendors as requested by purchasing space, however exhibitors are solely responsible for the merchantability of the items within the confines of that space, although the convention may still eject vendors who violate policies as violating policies constitutes violating the contract between the exhibitors and the event and prevents a safe, orderly, and proper dealer and artist space operation.
All exhibitors agree they have, and are solely responsible for having, all the proper licensing that is required to do business at the convention or within the state or county.
Selling weapons to minors is prohibited. It is illegal to sell weapons to minors. We also ask that dealers selling these items take extra precautions in their displays to prohibit mishandling of merchandise.
Projectiles, ammunition, or air-canisters for any gas-powered guns are not allowed. When selling weapons you must take care to securely package them and advise the purchaser that it can not be taken from the package at the convention without the approval of convention operations’ weapon-inspection team.
Our convention is a family friendly event, and we ask dealers setting up to keep this in mind. The acceptability of displays of adult material is at the sole discretion of the Dealer’s Room Coordinator. Dealers must take care to prevent children from viewing materials that are sexually explicit, extremely graphically violent, or otherwise unsuitable for children. Do not sell inappropriate materials to minors, as it is illegal.
Should any exhibitor find they can not attend the convention, or need to reduce the number of spaces purchased, they must contact the convention to make arrangements. Dealers will receive a partial refund through 45 days prior to the convention. Artists will receive a partial refund through 45 days prior to the convention. After that there will be no refund for cancelled spaces, and exceptions shall not be made.
Dealers may not rent, sell, transfer, or sublet space to anyone else.
Space may be available on a first-come first-served basis, or any other basis as decided by the convention. Space may not be held for exhibitors until they have completed the registration process and paid in full.
Signs, decorations, banners, etc may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls, painted surfaces, or columns at our convention facility.
The convention is not responsible for losses due to theft, damage, fire, or other causes. Exhibitors must take care to watch their own space during the exhibitor hours.
We reserve the right to amend, adapt, modify, update or otherwise change these rules to protect the safety, security, liability, or public image of the convention and/or it’s attendees, or for any other reason deemed necessary by the convention’s executives.
Exhibitors must occupy, such as by having merchandise set up or by having staff present, their exhibitor spaces at least 1 hours prior to the public opening of our exhibit spaces, or we can reassign and cancel their spaces without refund.
The convention has no responsibility to list the exhibitor in our programs, news releases, or other materials, and vendors irrevocably grant us the right to use vendor’s name, logo, or product descriptions in any media
Exhibitors are responsible for obtaining all necessary permits, licenses, and documentation required by law, the convention center, or the city, and to have such available for inspection at any time during the convention.
Exhibitors shall be responsible for collecting and properly remitting state sales tax for any items sold at the convention. Vendor agrees to indemnify and hold the convention harmless in any action arising from Exhibitors’s failure to do so.
Exhibitor is responsible for arranging and paying for all transfer and storage fees, labor fees or equipment fees necessary to set up their displays, and any other fees required by the convention center.